Administrative Assistant - Temporary - Construction

Job Summary:

Working under general supervision, the Administrative Assistant I is accountable for general administrative support for a department or a group of professionals. Collects, compiles and analyzes moderately complex data and information; composes straightforward written descriptions of results. Requires ability to exercise independent judgment and employ basic reasoning skills. The incumbent will use various PC software packages such as spreadsheets, word processing, graphics, databases, etc., to produce high quality reports, presentations, or other documents.

This position reports to the manager or director of a recognized department for supervision, guidance and evaluation. This position does not exercise any supervisory responsibilities.

Incumbents in this position have daily contact with staff at all levels within the department in which they work. They may have regular and frequent contact with staff at all levels across the entire hospital either personally or on the phone.

Qualifications:

Additional Job Details

• Position will be fully on-site at the Madera Valley Children's Hospital campus
• Position is temporary

Education

• High School Diploma/G.E.D. (required)

Work Experience

• Minimum three (3) years Clerical experience that includes data collection and compilation or equivalent combination of education and experience. (required)

Job Duties

• Management of department Outlook calendars
• Support scheduling meetings within and outside the organization
• Support and track invoices and progress payments
• Track lien releases on progress payments
• Support purchase order request process
• Manage project folders and update weekly project information spreadsheet
• Manage certified payroll tracking by project
• Support converting draft contract agreements and change orders into final documents
• Upload documents into DocuSign
• Order office supplies
• Support new vendor request process in include badge requests

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation Range:

$26.65 - $37.90

Workshift:

Day (United States of America)

Position Exempt:

No

FTE %:

100

Scheduled Weekly Hours:

40

Daily Hours:

8

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